IMPORTANT: This Privacy Policy explains how we collect, use, protect, and manage your personal information for Synapse Conclave 2025. Please read this document carefully as it contains important information about your privacy rights and obligations.
1. Information We Collect
1.1 Personal Information
| Data Type |
Purpose |
Storage Duration |
| Email Address |
Event communication, QR code generation |
Until event completion or deletion request |
| Phone Number |
Emergency contact, placard creation |
Until event completion or deletion request |
| Physical Address |
Event documentation |
Until event completion or deletion request |
1.2 Technical Information
We collect minimal technical data necessary for website functionality:
- IP address (temporary storage only)
- Browser type and version
- Essential cookies for website operation
2. How We Use Your Information
2.1 Primary Uses
- Generating unique QR codes for event entry
- Creating personalized event placards
- Sending essential event communications
- Emergency contact during the event
2.2 Limitations
- No marketing or promotional communications
- No third-party data sharing
- No data processing beyond stated purposes
- No automated decision-making or profiling
3. Data Protection Measures
3.1 Security Protocols
- AES-256 encryption for stored data
- SSL/TLS encryption for data transmission
- Regular security audits and updates
- Access restricted to authorized personnel only
3.2 Data Access Controls
- Two-factor authentication for admin access
- Role-based access control
- Activity logging and monitoring
- Regular access reviews
4. Your Privacy Rights
4.1 Access Rights
- Right to access your personal data
- Right to verify data accuracy
- Right to receive data in portable format
4.2 Control Rights
- Right to request data deletion
- Right to correct inaccurate information
- Right to restrict data processing
5. Data Deletion Process
5.1 Deletion Request Procedure
- Email your request to contact@synapseconclave.com
- Include your registered email and phone number
- Subject line: "Data Deletion Request - [Your Name]"
- Receive confirmation within 24 hours
- Deletion completed within 72 hours
5.2 Post-Deletion Confirmation
- Written confirmation of deletion
- Certificate of destruction if requested
- Verification of removal from all systems
6. Cookie Policy
6.1 Essential Cookies Only
| Cookie Type |
Purpose |
Duration |
| Session Cookie |
Website functionality |
Browser session only |
| Security Cookie |
Fraud prevention |
24 hours |
7. Data Breach Response
7.1 Notification Protocol
- Immediate assessment of breach scope
- Notification within 24 hours to affected users
- Detailed incident report provision
- Remedial actions implementation
8. Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect or maintain information from persons under 18 years of age.
9. Changes to Privacy Policy
- Policy updates will be notified via email
- Changes effective 30 days after notification
- Right to object to material changes